Aliu IsaA friend of mine recently launched a startup, and while things were taking off, he wasn’t quite ready to invest in a full-blown office space. That’s when I suggested he look into virtual offices.
Virtual offices can give you the perks of a physical office—like a professional address and meeting rooms—without the hefty price tag.
Fast forward a few months, and his business is thriving. He even hooked me up with a huge discount on my next purchase—score!
If you’re an entrepreneur looking to level up your business without breaking the bank, here are the best virtual office services Toronto has to offer.
How much does renting a virtual office cost in Toronto?
Renting a virtual office in Toronto typically costs between $30 to $100 per month for basic services like a professional address and mail handling.
More comprehensive packages that include phone answering, meeting room access, and other services can set you back $100 to $300 or more per month.
The exact cost depends on the provider, location, and the range of services you choose.
How We Chose the Best Virtual Offices in Toronto
Amenities and Services: We assessed the range of services offered, such as mail handling, call answering, and meeting room availability.
Technology and Infrastructure: We examined the quality and reliability of the office’s technological infrastructure, including high-speed internet and teleconferencing facilities.
Location and Accessibility: We evaluated the prestige and accessibility of the virtual office’s address within Toronto, confirming it provides a professional image.
Pricing and Flexibility: We compared pricing structures and contract flexibility to verify that the virtual office offers competitive rates and adaptable terms.
Customer Support: We assessed the level of customer support, including responsiveness and problem-solving efficiency.
Scalability: We looked at the virtual office’s capacity to accommodate growing businesses by offering additional services or physical office space if needed.
Customizability: We assessed the ability of the virtual office to tailor its services to meet specific business needs, providing a personalized experience.
1. Intelligent Office
Intelligent Office has been around since 1995, claiming to be the first to commercialize the virtual office space. Their goal is to help modern business owners by handling everyday tasks so they can focus on growing their businesses.
Getting started is simple: pick your location, customize your virtual office package, sign up, and let them learn about your business to help it grow.
They also offer virtual assistants who are local, highly trained, and ready to manage your administrative tasks, from scheduling to customer service.
And if you occasionally need a physical space, they provide professional meeting rooms available by the hour or day—perfect for freelancers or consultants. Other inclusions, such as a professional business address and mail handling, are available as well.
Of course, with these top-notch services, expect to pay a pretty penny.
Pros
- Over 25 years of experience
- Provides a professional business address
- Has a custom phone answering service
- Offers virtual assists
- Has physical meeting rooms
- Mail handling services
Cons
- Pricey
Intel Office is by far the best
“We have been using Intelligent Office services for more than 5 years and it was only a good, positive and friendly experience. In a course of my business I am working with few mail processing, virtual offices and Intel Office is by far the best. Five stars + from me and my team.”
Olena Stevenson, Google Review
Customer service at its finest!
“Customer service at its finest! I’ve been with IO for a number of years and they have always displayed professionalism towards clients and potential clients of mine. Jackie, Gema, Monica and their whole team have always kept me updated via email on any inquiries and I couldn’t have asked for a better support team. Highly recommended.”
Bilal Bhatti, Google Review
2. The Professional Centre
The Professional Centre or TPC has been around since 1987. Now, they’re a go-to spot for virtual and shared office spaces in the city.
As part of their virtual office package, they offer telephone services such as a 416 number, personalized answering, and after-hours service.
Their virtual office also comes with a downtown Toronto mailing address in the Financial District. This gives your business a prime location without the hefty overhead.
And as an online client, you’re not just limited to a mailing address—you also have access to their downtown space. We love their amenities, which include a business lounge, a kitchen with coffee service, hydration zones, and a wellness room.
On-demand access to meeting spaces and professional support are also available. These perks are probably why their client list includes big names like Deloitte, CIBC, Forrester, and Oracle.
However, at $196 a month, it’s on the pricier side.
Pros
- Over 30 years of experience
- Comprehensive telephone services
- Prestigious mailing address
- Access to their downtown space
- Access to meeting spaces and professional support
- Has notable clients
Cons
- Pricey
Could not have asked for better customer service
“I could not have asked for better customer service. The staff are so responsive whether with calls or when needed at the space. They are so helpful and accommodating. So grateful to have found this venue for our meeting. The space was just perfect and easy to navigate. Instructions on the tour of the venue were so very clear. Thank you so much!”
Dana Sakalla, Google Review
TPC is head and shoulders above the competition
“Having looked at other places, TPC is head and shoulders above the competition. They have competitive rates, convenient location and great facilities. However, and more importantly, they are great to deal with; very professional, helpful and friendly.”
Kane Barton, Google Review
3. iQ Offices
iQ Offices, the largest independent Canadian-owned coworking operator, was launched in 2009 by Kane Willmott and Alex Sharpe. Their mission is to create spaces where you can work without distractions.
For virtual offices, they offer a prestigious downtown business address with its own support staff—a perfect solution for those who need a flexible work setup.
To get started, simply pick your location, choose add-ons, and buy online.
You can even receive mail for up to two recipients and get discounts on meeting rooms for hosting clients in well-equipped, Zoom-enabled spaces. And at just $59 a month, it’s comparatively more affordable too.
As a cherry on top, you gain access to exclusive iQ membership plans, which offer workshops and skill development to boost productivity.
But, we heard reports of mail being discarded after a month, so keep that in mind.
Pros
- Over a decade of experience
- Prestigious downtown business address
- Has its own support staff
- Can receive mail for up to two recipients
- Discounts on meeting rooms
- Comparatively affordable
- Access to exclusive membership perks
Cons
- Reports of mail being discarded after a month
Support staff have been friendly and provide excellent service
“IQ Office’s 150 King St Toronto location is a fantastic work space. Our company has been working from the location for 4+ years and the support staff have been friendly and provide excellent service. Thursday happy hours are a particular highlight with many themed events each month. They have been like an extension of the company and made us feel like we are not just another client. I highly recommend working with IQ offices.”
Andrew Greener, Google Review
Has been a great partner for our Toronto expansion
“Daragh at iQ Offices has been a great partner for our Toronto expansion. We have just signed our 3rd contract with Daragh and iQ Offices as we continue our partnership with iQ. Great offices, services and friendly staff. Would highly recommend Daragh for any company or individual in need of a professional to help you with your office.”
Conall Anderson, Google Review
4. Telsec
Telsec aims to provide all the essentials for your success, without the hassle of managing an office, dealing with staff, or buying equipment. They also offer you access to a vast network of over 650+ business centers worldwide.
Their virtual office solutions are for businesses of all sizes across Canada.
A key service is mail forwarding, perfect for both domestic and international mail. They’ll redirect your mail to any address you choose, keeping your business running smoothly.
If you need to meet in person, their downtown Toronto office is renovated with modern amenities like updated elevators, energy-efficient systems, and 24-hour security.
Just keep in mind that they might not be as responsive as you’d like them to be.
Pros
- Over 650+ business centers worldwide
- Virtual office for businesses of all sizes
- Domestic and international mail forwarding
- Fully renovated with modern amenities
Cons
- Lack of responsiveness
Provides excellent virtual office service options
“Telsec provides excellent virtual office service options. My business has been renting the mailing address services Telsec offers for quite sometime. We are very pleased with the professional business mailing address and appreciate the quick response time and customer care that the support team at Telsec provides. Not to mention, as a member we have the option to rent office space, meeting or training rooms at anytime on an as required basis!”
Leane Capitano, Google Review
Been leasing virtual services from Telsec for many years
“Telsec provides excellent services for businesses. I’ve been leasing office space and virtual services from Telsec for many years and highly recommend them. Their facilities are well equipped with private & shared office spaces, fax/scanning/printing services, and boardrooms available for meetings. We chose the 1 Yonge St. Telsec office as it is very accessible for people with disabilities and centrally located blocks from Union Station, the transit hub of Toronto. The area is surrounded by parklands and sits on the Toronto Waterfront.”
Vince Hillier, Google Review
5. Workplace One
Workplace One offers flexible business solutions, including virtual offices. Impressively, they’ve been featured in the Toronto Star, USA Today, and The Culture Trip.
Each virtual office package includes a professional mailing address, mail and package notifications, access to meeting rooms, and on-demand office bookings.
Two hours of boardroom credit per month and access to company events, which is a nice bonus for networking, are also up for grabs.
Plus, setting up is quite easy—pick a location, customize your package with add-ons like phone assistants or mail forwarding, and update your contact info.
Keep in mind, there’s a $99 setup fee, which isn’t standard with all providers. That’s something to consider when comparing options.
Pros
- Has been featured in several publications
- Professional mailing address
- Mail and package notifications
- Access to meeting rooms and office bookings
- Two hours of boardroom credit per month
- Access to company events
Cons
- $99 setup fee
Without question the best shared workspace in Toronto
“Workplace One is without question the best shared workspace in Toronto. A beautifully updated heritage building with huge windows, tasteful decor and proximity to the great vibe of Queen Street West.”
Robert Lendvai, Google Review
Great location, great facilities, friendly staff
“Used this space for a week long company on-site event. Great location, great facilities, friendly staff. Reasonable pricing. Would highly recommend for anyone looking for a co-working space.”
Sotero Bernardo, Google Review
