Ian CheesemanA close buddy of mine called me last week in full panic mode. He had hours of audio interviews to transcribe and zero time or patience to do it himself.
Being the nice friend that I am, I pulled together a list of the top transcription services in Toronto. He chose one, and they finished his pile in no time at all!
Now, he owes me big time—like treat-me-to-lunch-for-a-month big.
For fast and accurate transcription help, no need to painstakingly research the options (since I already did it for you!). Here are the top companies to call.
How much do transcription services cost in Toronto?
In Toronto, transcription services cost between $1.25 and $3 per audio minute, depending on the turnaround time and audio quality.
1. Minutes Solutions
Business Address: 942 Yonge St #920
Website: https://minutessolutions.com/
Facebook: https://www.facebook.com/minutessolutions
Contact Details: +1 888-570-1149
Business Hours: Tue – Fri: 9 AM – 5 PM
Founded in 2014, Minutes Solutions’ mission is to turn messy meeting recordings into clean, professional minutes that make sense.
They work with all types of industries, from condos and HOAs to nonprofits, corporations, government offices, and schools. Even big names like Ben & Jerry’s, McDonald’s, and Hilton trust them.
To start, you just fill out a short onboarding form with your meeting details and preferences. Then, you upload your materials and recordings to their secure portal and let their team handle the rest.
After 5 to 7 business days, you’ll get a polished transcript to share with your team, board, or stakeholders.
Keep in mind that their services are limited—they only transcribe meeting minutes. For interviews or podcasts, you’ll need to go elsewhere.
Professional, responsive, and incredibly efficient
“Excellent Service – Highly Recommend! We’ve had a fantastic experience working with Minutes Solutions. Their team is professional, responsive, and incredibly efficient. The minute takers are well-prepared, detail-oriented, and produce accurate and polished minutes, often with a quick turnaround. They understand the nuances of condominium and board meetings, which is a huge asset. Communication is always clear and timely, and the customer service has been consistently excellent. Minutes Solutions has taken the stress out of minute-taking, allowing our team to focus on the meetings themselves. I highly recommend their services to any organization looking for reliable, high-quality minutes.”
– Monika Maciejewski, Google Review
Captures discussions with impressive accuracy
“Working with Minutes Solutions has been nothing short of exceptional. Their team is highly professional, organized, and dependable. The minute takers come well-prepared, capture discussions with impressive accuracy, and consistently deliver polished minutes in a timely manner. Their familiarity with condominium and board meeting procedures adds significant value to their service.”
– Sumesh, Google Review
2. Transcript Heroes
Business Address: 1 Yonge St #1801
Website: https://transcriptheroes.ca/
LinkedIn: https://ca.linkedin.com/company/transcript-heroes-transcription-services
Contact Details: +1 647-478-5188
Business Hours: Mon – Fri: 8:30 AM – 6 PM
Transcript Heroes is known for handling massive workloads. At one point, they reportedly transcribed over 22,000 minutes of audio and video in a single year.
Unlike providers that rely on AI (bots or automated speech-to-text shortcuts), they offer 100% human-based transcription. Every transcript is handled by fluent English-speaking professionals who focus on context, clarity, accuracy, and tone.
Of course, they can’t be perfectly accurate all of the time, especially if they’re given complex or poor-quality recordings. That’s why we appreciate their double guarantee on accuracy and meeting deadlines.
What’s cool is that they offer special academic rates for lectures, interviews, and research notes. This definitely helps students and members of the academic community use their services without blowing their budget.
Transcription quality exceeded my expectations
“Transcript Heroes has been great to work with. Michael has been very responsive in his communication to set the service up. Their rates are competitive. The quality of the transcription has exceeded my expectations. I have recommended Transcript Heroes to other research students.”
– Greg Cutforth, Google Review
Returned in a very timely manner and very accurate
“Transcript Heroes has been supporting our project for over 6 months now. We are consistently impressed with their services and strongly recommend them. The online ordering system is easy to use, and after submitting, you receive a personal message that allows you to ask any additional questions. Michael and the team are friendly, professional, and very helpful. The transcripts are returned in a very timely manner and are very accurate. The team at Transcript Heroes makes our work possible, and we thank them very much for their ongoing excellence!”
– Tonya Smith (Tony), Google Review
3. Transcription Canada
Business Address: 350 Bay St. #700
Website: https://transcriptioncanada.ca/
LinkedIn: https://www.linkedin.com/company/transcription-canada/
Contact Details: +1 844-205-2282
Business Hours: Mon – Fri: 9 AM – 5 PM
Since 2009, Transcription Canada has been providing flexible, customized speech-to-text solutions for clients who need accuracy and attention to detail.
They handle everything, from court transcripts, meeting minutes, and podcasts to legal, medical, and academic documents.
Even though these may include sensitive information, you don’t need to worry about security. They exceed industry standards with HIPAA compliance, 256-bit encrypted transfers, and AES-encrypted cloud storage.
As for the finished product, they offer a 99.9% Accuracy Guarantee. In case they missed anything (which they claim is hardly ever), they’ll redo it at no cost.
Just be prepared for slightly higher fees compared to their competitors.
Done accurately and delivered on such short notice
“Excellent and very professional customer service. The transcript was done accurately and delivered on such short notice. I would highly recommend this company.”
– Boka Filipovic, Google Review
Transcripts are always accurate and delivered on time
“I’ve got nothing but good things to say about these guys. The transcripts are always accurate and delivered on time, even when I need something done on an urgent basis. Very professional and lovely to deal with as well.”
– Michelle M, Google Review
4. Videoplus Transcription and Reporting Services
Business Address: 200 Manitoba St, Unit 601, Etobicoke
Website: https://myvponline.com/
Instagram: https://www.instagram.com/videoplus.transcription/
Contact Details: +1 647-933-5464
Business Hours: Mon – Sun: Open 24 hours
Videoplus was founded in 2000 by Kim Fess, an authorized court transcriptionist. Now, her company has grown to a network of over 160 contractors across Canada.
Their team comprises court-authorized transcribers who undergo rigorous training to make sure every transcript meets official standards. Bail hearings, trials, civil suits—they can easily handle these scenarios.
For added convenience, their online portal lets you access transcripts, invoices, and project updates 24/7. You can also place multiple orders and track due dates; no need to waste your time calling them up.
They don’t cut corners when it comes to security, either—all files are transferred over SSL/TLS and stored with AES-256 encryption. And every transcriber and proofer has signed a confidentiality agreement.
Unfortunately, don’t expect a speedy response. We heard that their turnaround times may vary widely.
Received superb quality transcripts
“My firm has utilized Videoplus services for years, and each time we received superb quality transcripts, with exceptional customer service. Great team to work with, reliable and fast.”
– Olga Leyenson, Google Review
Delivered the transcript faster than expected
“Court Transcripts. I needed transcripts from a recent Family Court appearance and was completely new to the process. Video Plus made everything easy from the very first phone call. They explained each step clearly, handled the court request quickly, and delivered the transcript faster than I expected. The formatting was clean and professional, and the pricing was fair. Will definitely use them again!”
– Kyle Kachmar, Google Review
5. Scriber Services
Business Address: 506, 560 King St W
Website: https://scriber-services.torontodirect.ca/
MapQuest: https://www.mapquest.com/ca/ontario/scriber-svc-455295727
Contact Details: +1 647-383-8667
Business Hours: Mon – Sat: 9 AM – 9 PM
Established in 2004, Scriber Services has grown into one of Canada’s most experienced transcription providers, serving over 600 clients. They handle a wide range of industries, including hospitals, schools, and government agencies.
A large client base needs a big team. It’s a good thing they have two offices that employ over 300 in-house professional transcriptionists, proofreaders, and customer support specialists.
Impressively, every transcript goes through multiple levels of review to make sure the final product is polished and precise. Due to this, however, it may sometimes take longer than usual to get your transcripts.
And we like that they’re open on Saturdays, unlike other providers that are closed the whole weekend. This makes their services more accessible to those who are handling urgent bulk projects.
My go-to provider for transcription
“Working in a medical clinic, transcripts are essential. I’ve used many transcription service providers in the past, but after working with Scriber, they have become my go-to provider for transcription. They are reliable, fast, and always available if I have any questions. I’m happy to have found them!”
– Melanie Petriw, Google Review
Fast, accurate transcripts for an amazing price
“Every time I work with Scriber Services, I get accurate transcripts fast and for an amazing price. Definitely my go to… Especially because the quality of recordings isn’t the most clear.”
– Shyanna Walls, Google Review
